Update a Public Folder When You’re Out of the Office

If you use a computer when you’re away from the office, you can still share information in a public folder if you create an offline folder on your remote computer. Offline folders make it possible to copy a public folder from a server location, update and modify the contents, and then update the public folder, all from a remote location. For example, you can use offline folders to send and retrieve e-mail messages.

Open the public folder you want to use offline. Click Add to Public Folder Favorites (File menu, Folder submenu). Open the Favorites folder in the public folder list, right-click the public folder you want, and then click Properties. On the Synchronization tab, click When offline or online. Follow the instructions that appear on the screen to create an offline folder on your hard disk.

When you’re ready to update the server folder, connect to Microsoft Exchange and then open the folder in Outlook. Click This Folder (Tools menu, Synchronize submenu).

Next Steps